News & Announcements

Dear Bentley Parc Condominiums Owners,

We are pleased to introduce you to PayHOA, a new platform that our community is using to streamline communication, invoicing, and account management. PayHOA is designed to make it easier for owners to access their account details, pay invoices, and stay informed about community updates.

Important Note: Participation in PayHOA is completely optional. You are not required to create an account or log in to the platform.

Key Details:

• Invoices Delivery: All future invoices will now be sent from mailer@payhoa.com under the name "Bentley Parc Condominiums Owners Association". Please add this email address to your safe senders list to avoid missing any important communication.

• Optional Account Creation: If you'd like, you can create an account to view your account history, print invoices, and access additional features. However, you may also continue to manage dues payments using your preferred method without creating an account. The black drop box, mailing address, and ACH drafts will all continue to be utilized without change. (PayHOA adds the option to pay via credit card on their platform for a small fee, if desired.)

How to Get Started (Optional):

1. Visit https://app.payhoa.com/sign-up/30880-bentley-parc-condominiums-owners-association to create your account.

2. Follow the simple steps to link your profile.

If you have any questions or need assistance, feel free to reach out to Drew Bacon at propertyconsultant@bentleyparc.com.

Thank you for your continued cooperation, and we look forward to serving you better with this improved system.

Warm regards,
Your Bentley Parc COA Board

With the holidays quickly approaching, here are a few tips to keep things going smoothly:

1. Break Down Cardboard Boxes before discarding in the dumpster (or take them to a local convenience center for recycling).

2. Utilize The Bottom Dumpsters if you find the ones nearest you are full. The lower dumpsters are almost never at capacity.

3. Make Sure Your Guests Know & Observe Parking Rules before their arrival, including the location of overflow parking at the pool and pavilion area. If your neighbor has extra an extra space that they don't typically use, be sure to check with them first before allowing  someone else to park there. They may be planning for guests of their own and need that space.

4.  Check The Name & Address On The Packages You Receive before bringing them inside. With so many people shopping online and the abundance of delivery vehicles in the community, it is inevitable that mistakes will be made and packages delivered to the wrong address. By checking the packages before taking them inside your home, you reduce the risk of inadvertently having someone else's package sitting in a corner for days before realizing it. 

If you find you have someone else's package, please be courteous and either notify them or take it to their unit yourself. Any Board member can help facilitate contacting the individual if needed.

If you are missing a package, check with your immediate neighbors first. Additionally, many delivery services now take photos of the actual delivery.  Objects in the background of these photos may help narrow down your search. If all else fails, you can pursue a claim with the service or company itself to obtain their assistance in locating the lost package.

The minutes of the called Dec. 2nd HOA Board meeting have been posted on the website.

The minutes of the Nov 18th HOA Board meeting have been posted on the website.

The next HOA Board meeting is November 18th at 6:30. All homeowners are invited to attend. Please contact a board member for the meeting place.

Rustic Ridge is in the process of pruning the crepe myrtles. After Fall leaf cleanup is complete, they will also be applying  fresh mulch to the landscaping.

The minutes for the called  HOA meeting of November 5th are published on the website.

The minutes for the October HOA meeting are published on the website.

The next HOA board meeting will be held on Oct. 21st at 6:30 at the Pavilion. All homeowners are invited to attend.

The following board has been elected:

Margaret Owens - President

Jim Cunningham - Vice President

Johnnie Pinckard - Treasurer

Roslyn Morris - Secretary

Drew Bacon - Member at Large

Shaw Pack - Member at Large

Judy Denny - Member at Large

Discussions are continuing regarding the request for a utility easement on the back side of our property. Our primary goal remains protecting our property and its future value. More information will be available as it is provided to us.

The amendment to the Master Deed has been completed and filed at the court house. Please let us know if you want a copy of the final draft.

The HOA minutes have been published on the website.

Our HOA annual meeting will be held on September 16 at 6:30 at the Pavilion. This is an important meeting to elect a board and to make changes to the Master Deed. If you are unable to attend and haven't filled out a proxy online or on paper, please take the time to fill one out. Also, if you are interested in serving on the board, let us know, Thanks

The HOA minutes have been published on the website.

Board nomination forms and election proxies are also now available prior to our annual meeting on Monday, September 16th @ 6:30pm.

If you will not be in attendance at this meeting, please click here to fill out your proxy. 

The next, regular HOA meeting will be held in the Pavilion on Aug. 19th at 6:30. This is a change since our Annual Homeowners' meeting is usually held in August.

The Annual Homeowner's Meeting will be held on Monday, September 16th @ 6:30pm in the Pavilion. This meeting is particularly important as we will be voting on amendments to the Master Deed and By-Laws. We are working as quickly as possible to draft the proposed changes and distribute them for review prior to the meeting. Stay tuned for more information, including Board Nomination and Proxy Voting forms on our website. In addition, some Board members will be going door to door to make sure we have the necessary attendance or proxies for voting purposes.

 A tree has fallen at the creek, so please use caution when you are in that area. Weather permitting, McAnnaly's Tree Service will clean it up either Thursday or Friday of this week. 

The minutes from the HOA Board meeting on July 15th have been posted on the website.

Our next HOA Board meeting will be July 15th at the Pavilion. All homeowners are invited to attend.

McAnally's has been working hard to trim trees and remove dead ones. This large, necessary project is winding down, with completion slated for the evening of 7/9 or morning of 7/10. Going forward, we hope to maintain a regular tree trimming schedule of every 3 years. This will avoid overgrowth and keep the trees healthier and stronger.

Additionally, Rustic Ridge started their seasonal trimming of the bushes, hedges, and overall landscaping this week. They are working through the community from top to bottom. Once all trimming is complete, fresh mulch will be laid on all landscaped areas.

Shawn Pack has volunteered to remove any unused satellite dishes from our complex. You can contact him at 423-262-9137 if interested.

The Annual Homeowner's Meeting is quickly approaching. It will be held on Monday, August 19th @ 6:30pm in the Pavilion. Stay tuned for more information, including Board Nomination and Proxy Voting forms on our website. In addition, some Board members will be going door to door to make sure we have the necessary votes to elect a Board. 

The minutes for the June 17th meeting are on the website. 

Shawn Pack has volunteered to remove any unused satellite dishes from our complex. You can contact him at 423-262-9137 if interested.

Once again, we want to remind our residents to break down boxes. They take up too much room in the dumpsters if they aren't broken down.

As an early reminder, the Annual Homeowner's Meeting is quickly approaching. It will be held on Monday, August 19th @ 6:30pm in the Pavilion. Stay tuned for more information, including Board Nomination and Proxy Voting forms on our website.

The next HOA Board meeting will be Monday, June 17th at 6:30 at the Pavilion. All homeowners are invited and encouraged to attend.

Our community owes a huge debt of gratitude to Dawn Crowe for her amazing work on the landscaping around the pool. By cutting down the bamboo, she is opening up the area and making it look great.

We also want to thank Tim King again for his hard work by the creek. He continues to  work on keeping the grass mowed and brush under control on the bank by the creek.

Jerry Beal is our other extraordinary  volunteer who spent hot Saturdays last summer cutting dead junipers out of the  landscaping. Our unpaid helpers each took the projects on because they care about making our community look nice.

The minutes from 5/20/24 are posted to the website

The next HOA Board meeting will be held at the Pavilion on Monday, May 20th at 6:30. All homeowners are invited and encouraged to attend. 

The pool will open this  Friday, May 10th. The cutoff and pressure regulating valves at the Pavilion have been repaired. Members of the HOA Board pressure washed and  set up the patio furniture. Sara Pack repainted the small tables and Tim King did some pruning around the pool. As always, we are incredibly grateful for the both the time and effort that has been volunteered to benefit the entire community.

There is a citywide spring cleanup scheduled for this coming Saturday, May 11th between 7:00 am and 12:30 pm. This is your opportunity to dispose of unwanted household items that are oversized or otherwise inappropriate for placement in the dumpsters.  Please see below for details:

 Spring into action: Join Solid Waste for a citywide spring cleaning event

The Johnson City Public Works Department is offering several additional ways to dispose of unwanted items during the month of May as part of a community-wide spring cleaning event.

"Join us in a citywide cleanup to declutter our homes, clear out our basements and freshen up our yards,” said Solid Waste Assistant Manager Johnny Isaacs. “With your help and these extra City resources, we can create a cleaner, greener city."

Public Works Solid Waste will provide two drop-off sites for residents to deposit trash and bulk material on Saturday, May 11 between 7 a.m. and 12:30 p.m. To drop-off your items, bring them to the following locations:

• Indian Trail Middle School, 307 Car-Mol Drive (entrance off Car-Mol Drive in the parking lot closest to the building)

• Science Hill High School, 1509 John Exum Parkway (just off Liberty Bell Boulevard in parking lot I)

Acceptable items include building materials, e-waste, metal for recycling, and bulk items. No paints, tires, herbicides, insecticides or hazardous materials including paint thinners will be accepted. Assistance with unloading will be available.

There will be a community-wide water outage this Thursday, May 2nd beginning at 10:00am. A new cut-off valve is being installed for the pavilion water supply. Barring unforeseen circumstances, the outage should only last for about an hour. An email will be sent once water service has been restored. If you need information regarding how to prep for an outage, please click here. 

The opening of the pool has been delayed by one week to Friday, May 10th. This will allow additional time for Foxx Pools to sweep, backflush, and balance chemicals prior to opening.

Tim King has continued to spend time landscaping the property by the creek. He has trimmed branches and cut small trees and removed limbs from the water, making the area look like a park.  We appreciate the many hours he has spent to make our community a better place to live.

Johnson City plans to extend the sidewalk in front of our community from where it stops, near the edge of our property, fully over to Zak's. This is a lower priority project, with no estimated start date as of yet. Once started, it will take about 2 weeks to complete. The largest impact to us will likely be disruptions in traffic flow. We will keep everyone informed as we are updated.

The minutes for the HOA Board meeting are on the website.

 The HOA Board will meet  Monday, April 15th at 6:30. Please let a board member know if you would like to be included, since we are still on our winter schedule.

 The  on-site portion of our state mandated reserve study was completed last Wednesday. We should have written results in 3-4 weeks, which will help us prioritize what projects need to be done first. 

Shawn and Sara Pack volunteered to take charge of the bulletin board that is by the mailboxes. We appreciate their willingness to go the extra mile for our community.

 The minutes for the HOA Board meeting on 3-18-24 are posted on the website.

We are continuing to add to our list of recommendations for skilled and trusted tradespeople as it relates to repairs, renovations, and, sometimes, just everyday needs. 

Link to the directory: Community Recommendations 

 The next HOA Board meeting is Monday night, March 18th at 6:30. Please contact any board member if you would like to be included in the meeting.

We are continuing to add to our list of recommendations for skilled and trusted tradespeople as it relates to repairs, renovations, and, sometimes, just everyday needs. 

Link to the directory: Community Recommendations 

 We often get questions regarding recommendations for skilled and trusted tradespeople as it relates to repairs, renovations, and, sometimes, just everyday needs. We are happy to introduce this directory, built and fueled by our own community.

This list is just a start. Feel free to contact us if you have recommendations of your own, OR if you have personally had a bad or lackluster experience with anyone on the list. This is not a personal promotion page, but rather a format for information sharing. The only requirement for submission is that you have had a personal interaction with the tradesperson and are willing to attach your name to the recommendation. 

Link to the directory: Community Recommendations 

 The HOA minutes are posted on the website.

 As mentioned last week, our water usage for the previous cycle was much higher than normal and a leak was discovered on a main line at the end of the 129-134 row, closest to Zak's. 

Repairs on the broken pipe have now been completed, but part of the sidewalk also needs repairing as soon as weather permits. We are hoping that this was the only cause of the increase in water usage, but please stay aware and feel free to reach out if you see any other potential signs of a leak.

Our water usage last month was much higher than normal. A leak has been discovered on a main line at the end of the 129-134 row, closest to Zak's.  Repairs are scheduled to begin on Thursday, February 8th. As of now, the water shut offs will be isolated to those six condos from 10:00am-2:00pm. However, there is always a possibility that something could arise which would necessitate cutting off water to the entire community. In the event this should occur, we will send notification via email as soon and with as much notice as possible. In the meantime, just be aware of this potential and plan ahead as you are able.

If you have noticed that the complex is brighter at night, you can thank Shawn and Sara Pack for replacing 14 burned out light bulbs. There is also one broken fixture in need of repair, and the part has been ordered.

We have had ongoing problems with the dumpster gates. The top gates were wedged shut which kept the garbage truck from picking up the garbage last week. Shawn repaired the gates and replaced the slide that holds the gates in place. The bottom  gates would not stay closed because the slide was broken and the gates did not line up, so Drew Bacon, Jim Cunningham and Shawn spent a few  hours making repairs this past weekend. We are thankful for these 3 men and other volunteers in the community that help save the homeowners money.

With the recent wind and weather, several window screens have fallen off and are lying on decks or the ground below. Since some of you might not regularly use your rear entrance or deck (particularly this time of year), we just wanted to raise awareness to help you avoid your screens being damaged or lost altogether.

A 20oz, teal, vacuum insulated tumbler and lid was found in the road on the church side, between the top and middle dumpsters. If you are missing one, please contact Drew Bacon or any Board member.

Some adjustments are being made to the dumpster enclosure gates, and will continue into the coming weeks. While this will not have any impact on your use of the dumpsters, please do let us know if you see any gate that has blown open or have concerns regarding their ability to stay securely shut.

The minutes from the HOA Board meeting on 1/22/24 are published on the website.

We are continuing to carefully monitor the roads in Bentley Parc . Rustic Ridge treated the main roads yesterday and again this morning. Depending on need, they are scheduled to come tomorrow morning as well.  

With the significant drop in temperature tonight, there will undoubtedly be many patches of black ice. There have already been a significant number of weather related accidents in the region, many involving bodily injury and property damage,  with some even leading to interstate and road closures. If you are able to stay home and inside, please do so. 

If you absolutely must go out, please utilize extreme caution. Current road conditions and advisories can be obtained by dialing 511 from your phone. This free, automated service is location based, and will work for whatever region you are calling from at the time. Make sure your cell phone is fully charged. Keep extra clothing, blankets, and/or sleeping bags in your vehicle. Fill up your gas tank. Pack a bag with snacks, water, any crucial medications, and a flashlight. Remember, when in doubt, don't.

The next regular meeting of the Board is scheduled for Monday,  January 15th @ 6:30pm.

Additionally, the Board is now in winter session. All meetings will either be held in someone's home or virtually via videoconference. Any homeowner is still welcome to attend, but you will need to contact a Board member beforehand for the meeting location.

We hope everyone had a safe and happy holiday.

If you know anyone who is interested in moving into our community, condo 102 is going to be for sale. Realtor.com lists it as "coming soon". Condos usually sell quickly in our complex, so please spread the word if you know anyone who wants to be your neighbor.

Additional Fall Trimming - The crepe myrtles are being cut back as part of our contract with Rustic Ridge.  Cutting them back will keep them off the decks and provide healthier growth and blooming in the spring.

With the holidays quickly approaching, here are a few tips to keep things going smoothly:

1. Break Down Cardboard Boxes before discarding in the dumpster (or take them to a local convenience center for recycling).

2. Utilize The Bottom Dumpsters if you find the ones nearest you are full. The lower dumpsters are almost never at capacity.

3. Make Sure Your Guests Know & Observe Parking Rules before their arrival, including the location of overflow parking at the pool and pavilion area. If your neighbor has extra an extra space that they don't typically use, be sure to check with them first before allowing  someone else to park there. They may be planning for guests of their own and need that space.

4.  Check The Name & Address On The Packages You Receive before bringing them inside. With so many people shopping online and the abundance of delivery vehicles in the community, it is inevitable that mistakes will be made and packages delivered to the wrong address. By checking the packages before taking them inside your home, you reduce the risk of inadvertently having someone else's package sitting in a corner for days before realizing it. 

If you find you have someone else's package, please be courteous and either notify them or take it to their unit yourself. Any Board member can help facilitate contacting the individual if needed.

If you are missing a package, check with your immediate neighbors first. Additionally, many delivery services now take photos of the actual delivery.  Objects in the background of these photos may help narrow down your search. If all else fails, you can pursue a claim with the service or company itself to obtain their assistance in locating the lost package.

Garbage is still being left outside of the dumpsters. If one set of dumpsters are full, please take your garbage to the next available set. The bottom dumpsters are almost never full and an easy option to avoid overcrowding. 

Remember to break down your boxes to conserve space. As an alternative, there are two Washington County convenience centers nearby that accept cardboard boxes - one on Boone's Creek Rd. just past the entrance to Brightridge on the left and one at Winged Deer Park near the boat ramp. Both centers are accessible to the public 24/7. These may be good options if you find yourself with a plethora of boxes leftover from holiday shopping and shipping.

December rolled out the first ACH drafts for automatic HOA due payments. While it's too late to sign up for December, you can join in at any time you like by simply filling out and returning the form. The form is now located at the bottom of the sidebar menu to the left on this website.

As a reminder, we are still completing water pressure checks at no charge to the homeowner. We have completed about a dozen readings so far and roughly half of those tested have been faulty and required replacement. The checks are being performed by Shawn Pack, Jim Cunningham, and Drew Bacon. Please feel free to reach out if you would like your unit tested. Alternatively, we also have a spare gauge available for loan if you would prefer to complete the check yourself. Contact us here, if you are interested.

The minutes for the HOA Board regular meeting on 11/29/23 are on the website.

Because of his health, John Phillips has moved to a one level house near his daughter. He lived in Bentley Parc for 22 years and served as President, Vice President, Treasurer and Member at Large for a large number of years. He helped on committees and worked on projects when necessary. We understand his need to move, but he will be greatly missed in our community.

Dog poop is still being left near the Pavilion. Please be respectful of your neighbors and clean up after your dog!

As a reminder, we are still completing water pressure checks at no charge to the homeowner. We have completed about a dozen readings so far and roughly half of those tested have been faulty and required replacement. The checks are being performed by Shawn Pack, Jim Cunningham, and Drew Bacon. Please feel free to reach out if you would like your unit tested. Alternatively, we also have a spare gauge available for loan if you would prefer to complete the check yourself. Contact us here, if you are interested.

Finally, the first round of the invoices under the new system have been sent. If you did not receive an invoice, please check your spam/junk folder (invoices are sent from hoadues@bentleyparc.com) or let us know if your contact information needs to be updated. Going forward, the invoices will be sent out on the 20th of each month. If the 20th happens to fall on a weekend or holiday, they will be sent on the following business day.

Your HOA Board wishes you a safe and happy Thanksgiving!

The family of Phyllis Nave thanks the members of the community who sent condolences in her recent death.

The Board meeting has been postponed until next week. Any homeowner is welcome to attend, but you need to contact a Board member for the time and place,

The next regular meeting of the Board is scheduled for Monday, November 20th @ 6:30pm.

Additionally, the Board is now in winter session. All meetings will either be held in someone's home or virtually via videoconference. Any homeowner is still welcome to attend, but you will need to contact a Board member beforehand for the meeting location.

Phyllis Nave is still in the hospital and there has been no change in her condition at this time. Our thoughts and prayers continue to be with the family. 

There have been complaints about dog poop not being cleaned up by the owners. Please be respectful of your neighbors and clean up after your dog!

Johnnie Pinckard and Roslyn Morris put information from the HOA board on the bulletin board by the mailbox for the homeowners to check out.

Rustic Ridge has been doing the winter pruning in the complex.

We are now offering automatic drafts as a payment method for monthly HOA dues. In order to participate, you will need to fill out and sign an authorization form with your financial institution's information. This is not mandatory, just a convenient option for those who wish to use it. HOA dues will continue to be accepted via mail, black drop box, or through your own bank's bill pay.

Quick update on Ron Hubbard - He was released to come home on Friday. His son Richard is staying with him until he is able to manage by himself. Ron welcomes phone calls or visitors if he is sitting outside.

As a reminder,  this is a good time to unhook your water hose since freezing temperatures are less than 24 hours away!

We are now offering automatic drafts as a payment method for monthly HOA dues. In order to participate, you will need to fill out and sign an authorization form with your financial institution's information. This is not mandatory, just a convenient option for those who wish to use it. HOA dues will continue to be accepted via mail, black drop box, or through your own bank's bill pay.

The form is available for download in the yellow bar at the top of the website. From there, the form will need to be printed, filled out, signed, and sent back to us via mail, email, or the black drop box. You may also request a physical copy of the form if needed. Sign up now to have your HOA dues on autopilot beginning in December.

There is a new Property Consultant section on the website. It will be updated periodically with tips, tricks, and information relative to maintenance and upkeep in your home and around the community. To access it, simply click the "Property Consultant" link under the drop-down menu in the upper left corner. The first post includes important information about your home's water pressure regulator.

Many of you know Ron Hubbard who has been very active in the community in the past. He suffered a stroke a few days ago, and is in rehab in the VA.  He doesn't have any paralysis and his speech wasn't affected, but he will remain in rehab at least until this Saturday. Contact me if you want more information.

Thanks to Drew Bacon and Shawn Pack for working on the bulletin board and dumpster gate over the past week. The bulletin board was brought back by request, and will serve as yet another source of information for the community. The bottom dumpster gate has been repaired and is no longer in danger of opening by itself.  Additionally, each dumpster now has a reminder on it to keep the doors closed. We appreciate the cooperation from our community.

We will soon be offering automatic drafts as a payment method for monthly HOA dues. In order to participate, you will need to fill out and sign an authorization form with your financial institution's information. This is not mandatory, just a convenient option for those who wish to use it. HOA dues will continue to be accepted via mail, black drop box, or through your own bank's bill pay.

Once the forms are ready, they will be uploaded to the website for your convenience. From there, the form will need to be printed, filled out, signed, and sent back to us via mail, email, or the black drop box.

The minutes for the regular HOA Board meeting on 10/16/23 have been published to the website.

The HOA board will hold its next regular meeting on 10/16/2023 at 6:30 in the Pavilion, weather permitting. If the weather is too cold, the board will meet online via videoconference.

The dead tree at the creek that was creating a danger for the community has been cut down, along with two other adjacent trees.  McAnally's did an excellent job removing the logs and debris.  That project is now completed.

Shawn Pack has greased all of the dumpster doors to make them easier to open and close. Please close the doors back after placing your trash INSIDE. 

As a reminder, the City WILL NOT pick up any trash left outside of a dumpster. Any trash left in the enclosure, but outside of a dumpster, will have to be cleaned up by someone else in the community. Please be courteous and respectful to your fellow residents.

The pool is now closed for the season and the furniture has been stored.

Shawn Pack worked on the leaking toilet in the Pavilion and it appears to be fixed.  It will be inspected again when the pool opens next year. 

Rustic Ridge is currently performing the fall pruning.

The HOA is transitioning to our new bank, Mountain Commerce Bank. Both the checking and savings accounts are open and we are awaiting our new supplies to complete the transition. Updates will be provided as we receive them.

The pool will be closing for the season this Friday, September 29th. This was the latest available date for the pool maintenance company without risking freezing weather beforehand. 

The playground equipment has been scrubbed and sanitized by Jim Cunningham and Roslyn Morris. Since the mulch is also now in place, the playground project is finished and ready for children to use.

The minutes for the 9/18/23 monthly HOA regular meeting have been posted. 

The pool will be closing for the season on Friday, September 29th. This was the latest available date for the pool maintenance company without risking freezing weather beforehand.

We are streamlining and improving our invoicing system. In the interim, you will only receive an invoice if you are in arrears and/or have late fees which need to be addressed. If you do not receive an invoice, this simply means that you are either current or advanaced on your HOA dues. Another announcement will be made at the launch of the new system. Feel free to contact the property consultant with any questions or concerns.

The minutes for the 9/11/23 called meeting have been posted. 

The next regular meeting for the HOA board will be 9/18/23 at 6:30 in the pavilion. All homeowners are invited to attend.

The minutes for the Bentley Parc Annual Meeting on 8/21/23 are on the website. 

We are grateful for the volunteers who moved the pile of playground mulch from the parking lot by the pool to the playground. Kellie and Oz Aydin, Drew Bacon, Jerry Beal, Jim Cunningham, Tim King, Johnnie Pickard, Stephanie Justus and Roslyn Morris all helped get the job done. A volunteer will pressure wash the equipment in the next 2 weeks.

We invite all homeowners to attend the annual  HOA meeting to elect your board. The meeting will be held on 8/21/23 (Monday) at 6:30 in the pavilion.

A load of playground mulch is being delivered this Friday afternoon and will be dumped on the pavement nearest the tennis courts. We are asking for volunteers to help move the mulch into the playground on Saturday morning, 8/19/23, starting at 9:00. If you are physically able and available that day, your help would be appreciated

The annual homeowners’ meeting will be held on August 21st at 6:30 in the pavilion. We invite all homeowners to attend to participate in the election of a board to represent you for the next year. Even if you filled out a proxy, we urge you to attend the meeting to cast your vote in person.

Items are still being left in the dumpster enclosures rather than being put in the dumpsters. The city will not pick up anything that is outside of the dumpsters, which makes extra work for  someone in the complex.  Also, please close the dumpsters doors after putting your trash inside to help eliminate odors and bugs.

We still need some more proxies signed to be able to elect a board at the homeowners’ meeting on August 21st at 6:30 in the pavilion. We urge all home owners to attend. If you have filled out a proxy, we will discard it. You can fill it out online or email roslynmorris740@gmail.com and someone will deliver a proxy for you to sign. 

Thank you.

Please fill out a proxy online. If you prefer filling out a paper ballot, contact Roslyn Morris at roslynmorris740@gmail.com and a board member will deliver a paper ballot to you. It is necessary to have enough homeowners vote by proxy or in person the night of the meeting, so a board can be elected.

Our annual homeowners’ meeting will be August 21st at 6:30 in the pavilion. Board members will be elected at that time. If you are a homeowner and unable to attend, please fill out a proxy form online. On the bar at the top of the Bentley Parc website, click on “Election” and fill out the proxy form and hit “submit”. If you want to nominate someone, fill out the BPC nominations form, after making sure the person is interested in serving.

The minutes have been published on the website.

Our annual homeowners’ meeting will be August 21st at 6:30 in the pavilion. Board members will be elected at that time. If you are a homeowner and unable to attend, please fill out a proxy form online. On the bar at the top of the Bentley Parc website, click on “Election” and fill out the proxy form and hit “submit”. If you want to nominate someone, fill out the BPC nominations form, after making sure the person is interested in serving. If you prefer filling out a paper ballot, contact Roslyn Morris at roslynmorris740@gmail.com and a board member will deliver a paper ballot to you.

*** Special Announcement ***

A few of the buildings in the front left of the complex will have the building lights be disabled for the next few nights. This due to a faulty photocell that controls the lights. Power must be off for the building washing to continue and allow for drying of the fixtures over night.

Blueline will begin pressure washing the buildings and roofs on July 10th. Please see the 2 attachments in the notification email for important information. The attachments tell what the homeowner needs to do to prepare for the pressure washing and a price list for add-on services. The time frame for washing our buildings is between the 10th and 27th of July. Blueline will be working each day from 8:00AM to 4:00PM during that time. 

Our landscaping company, Rustic Ridge, has completed the pruning and mulching in the complex. We are pleased with the hard work and quality of the job that was done.

Rustic Ridge is not hired to remove the dead juniper or prune limbs on large trees. So, there will be more work days for the volunteer landscaping team. Hopefully, more people will be able to help when the next volunteer date is published. We appreciate Jerry Beal’s leadership of the team and the hours he and the other team members have already put in to beautify our community.

The landscaping is looking better thanks to the hard work of the landscaping crew. Jerry Beal, Margaret Owens, Drew Bacon and Dawn Crowe worked on removing dead juniper from the entrance and cutting bushes in the complex. There will be more work days scheduled in the future. 

The minutes from the HOA board meeting from 6/19/23 have been published to the website.

We want to remind everyone that the volunteer landscaping team will meet this Saturday, June 17th at 8:45 in the Pavilion. We will work on removing dead junipers at the entrance to the complex, so please be sure to bring work gloves. We will meet rain or shine unless it is storming, in which case there will be a make-up day. Please call or text Jerry Beal at 704-909-9015 to let him know you can help. 

The board will meet for a regularly scheduled meeting on June 19th at 6:30 in the Pavilion. All homeowners are invited to attend. 

The projected start date for the washing of the roofs and buildings is July 10th. Please watch the BPC website and your e-mail for details on preparation, as well as individual offers for window and deck washing.

We realize that the boxwoods are dead or dying in the complex, due to the sub-zero temperatures in December. Over the next few weeks, a team is going to trim the ones that can possibly be saved. Once we see the outcome, we’d plan what to do next. 

Jerry Beal is doing some prep work to prepare for the landscape volunteer group. There will be some debris around the complex temporarily,  but the cuttings will be taken to one site on June 17th, and the city will pick it up on June 21st.

The minutes for the called board meeting on May 8th and the minutes for the regular board meeting on May 15th  are published on the website. 

Jerry Beal has set a date for the Bentley Parc volunteer landscaping team to meet and start clearing the front beds of the dead junipers. The date is June 17th, and we will meet at the pavilion at 8:45. The debris will be put on the grass near the basketball goal to be picked up by the city the following Wednesday, May 21st. Please call or text Jerry (704-909-9015) or Margaret (423-426-3522) to let them know you can help. Thank you.

Furniture is still being left in the dumpster enclosure. Either someone from the complex has to remove it, or we have to hire someone to take it away since the trash truck won’t pick up anything that is not in the dumpster.  Cash Hollow Convenience Center will take furniture and old exercise equipment if your vehicle has a Washington County tag. Their number is 423-283-1390. They are open Tuesday-Friday from 8 until 4:30 and Saturday from 8 until 11:45. Please be considerate of the people in our community.

Now that the weather is warmer, some projects are being done to improve the looks of our complex. Drew Bacon volunteered to refurbish and repaint the signs in Bentley Park.  Drew’s labor is free and the only money that will come out of the budget will be for paint and supplies. He is almost through with the smaller signs and will put them back in place soon, and one rotten 6x6 post will be replaced.

The pool will open on May 5th, barring any unforeseen problems. Guests at the pool need to be accompanied by the owner or renter of the unit. Please obey the rules  posted at the pool also available in the handbook. Remember that no glass is allowed in the pool or pavilion area.

Happy New Year, Everyone!

We have received some questions regarding the minutes for October and November (no meeting was held in December) and their absence from the site.

Rest assured those minutes do exist and will be uploaded as soon as possible.

As you are aware, a new Secretary was appointed during the September Board Meeting. The meeting minutes, posting, and announcements are duties typically carried out by that position. We appreciate your patience as we work through training and ironing out kinks. A community wide announcement will be sent once the upload is finished.

Your BP HOA Board

FINAL REMINDER - SUBMIT YOUR PROXY TODAY

(For those who have already responded, "Thank You!' - Feel free to disregard this message.)

The Annual Bentley Parc Homeowners Association Meeting will be held on Monday, August 15th, 2022 @ 6:30pm at the BP Pavilion.

Unable to attend? Please submit your proxy vote here - https://forms.gle/uUPXdtn8oeK4oCN4A. It takes less than a minute to complete.

If you attend, a proxy is not necessary. However, if you are unsure, we ask that you go ahead and complete the proxy. If you have filled out a proxy and then are able to attend, we will simply disregard that proxy and you will vote in person at the meeting.

This annual meeting is your opportunity to select and vote for the members of the upcoming BP HOA Board. In order for a new board to be elected, we must have a combined total of 42 homeowner votes between proxies and attendance. As of this moment, we have 23 proxies and 6 confirmed for attendance.

If you wish to nominate a homeowner to the board, please click here -  https://forms.gle/m5x8kF4snsjEy5Go6. 

As always, we encourage anyone and everyone to attend if possible. We look forward to seeing you soon!

ATTENDANCE OR PROXY NEEDED - Annual HOA Homeowners' Meeting

Unable to attend? Please submit your proxy vote here - https://forms.gle/uUPXdtn8oeK4oCN4A

It's that time again. Our annual Bentley Parc HOA Homeowners' meeting is scheduled for Monday, August 15th, 2022 at 6:30pm at the BP pavilion.

As you may or may not know, our HOA board has undergone significant changes within the past 12 months.

Along with those changes have come new insights, new perspectives, and a renewed focus on our future as a whole community. One thing that hasn't changed for us, is the ultimate goal to best serve the community we all live in and share. 

Having said that, we are actively seeking new input and new members to help achieve mutual goals representative of the entire community. 

If you wish to nominate a homeowner to the board, please click here -  https://forms.gle/m5x8kF4snsjEy5Go6. 

If you don't have a nomination, but wish to give new input, please consider attending.

We encourage everyone to attend the annual meeting on Monday, August 15th @ 6:30pm at the Bentley Parc pavilion. 

If you are regretfully unable to attend, please cast your proxy vote here - https://forms.gle/uUPXdtn8oeK4oCN4A.

The minutes from the June HOA board meeting have been published.

There continues to be a problem with people bringing glass, specifically beer bottles, to the pool. All glass is strictly forbidden in the pool area. The potential for broken glass is a great danger to those using the pool and a significant expense to drain, clean, and refill the pool. 

On Thursday, May 26,2022 the family of Bob Dyson will receive friends from 5:30 to 6:30 pm at Tetrick Funeral Home in Johnson City. Visitation will be followed by a service at 6:30 pm.

It is with great sadness that we share news of the passing of Bob Dyson, Bentley Parc HOA President, on May 20,2022. Bob served our community well and with care. He will be greatly missed.

The minutes from the May HOA board meeting have been published on the website.

Each homeowner will soon receive a letter from the HOA informing you that the board has unanimously voted to increase the monthly HOA fee by $50 per month to $250 per month beginning July 1, 2022. Remember that fees are due on the first day of the month and considered late after the 15th. 

We continue to find construction materials in the dumpsters. This is strictly prohibited by the city. If you are having work contracted, it is your responsibility to inform your workers that construction materials may not be deposited in the Bentley Parc dumpsters.

Summer is unofficially here! The pool opens tomorrow, May 5, 2022. While enjoying the area, there are a few things to remember concerning the pool. 

• NO GLASS of any kind is ever permitted within the pool fenced area. (We're looking at you, Beer Bottles!)

• Clean up after yourself and your guests. Your mother does not live here (unless she does. If so, she is tired of cleaning up after you).

• Close and tie the umbrellas when you leave the pool area to prevent wind damage.

• The wooden upper pool deck has been deemed unsafe and has been blocked off until it can be removed. That area is off limits.

• Pool hours are from 8am to midnight with quiet hours from 10 pm to midnight. Please respect the neighbors living near the pool.

• The pool is for Bentley Parc residents and accompanied guests ONLY. Keys should not be loaned to non-residents. Keep the gates to the pool and pavilion closed at all times.

• Children under the age of 16 must be accompanied and supervised by an adult resident. Diapers are not allowed; swim diapers are required.

• Pets are never allowed within the pool fenced area, including the pavilion.

• If you hear thunder, there is a risk of lightning strikes. Vacate the pool until half an hour after the last time you hear thunder.

• There is no lifeguard; swim at your own risk. No running, diving, or horseplay is permitted. 

It’s the time of year when termites are often swarming. Be on the look-out for swarms or for termites anywhere around your unit, especially in your basement or garage, around your windows, or on your deck. Termites look like ants with wings. If you see evidence of termites in or around your unit, please call McClain’s Pest Control (423-282-2676). This is the company with which we have a termite contract. Other pests are the homeowner's responsibility.

Expect to hear from a board member by email, phone, or letter in the near future. This board member will be your contact person for questions or concerns involving our community.

The minutes from the April meeting of the HOA board have been posted on the website. Several items of interest were discussed and actions were taken.

The projected date for opening the pool is Friday, May 6, contingent on repairs being completed by that date. 

The minutes from the March meeting of the HOA board have been published on the website. Important topics discussed were an HOA fee increase and repairs needed within Bentley Parc. Click on “HOA Minutes” (above) to see the actions of your board.

The board has unanimously elected Bob Dyson to be the interim president of the HOA. Bob will serve until next year’s board is elected at the August meeting. All other offices will remain unchanged. The board has pledged to assist Bob in his service to the community and asks that the community support him, as well.

In addition to asking that all dog owners pick up their pet’s waste, please have them use the designated areas on each side of the complex and the park near the creek. They should not be permitted to use or play in the mulched areas. 

There seems to be some confusion concerning the timing of payments for HOA fees. The following is from the Bentley Parc Handbook (available under Resources, Important Documents on the website).

“Fees are due the first day of every month and are payable through the 15th. On the 16th, fees are considered late and penalties will be applied as follows.

• 1st month $15 - ($200 HOA Fees) Penalties $15    Total Amount Due $215

• 2nd month $30 - ($400 HOA Fees) Penalties $45   Total Amount Due $445

• 3rd month $60 - ($600 HOA Fees) Penalties $105  Total Amount Due $705

• 4th month $75 - ($800 HOA Fees) Penalties $180  Total Amount Due $980

After the fourth month, legal action will be taken with a lien placed on the unit. 

Any unpaid fees that extend beyond the fifth month will result in further legal action. Communications regarding fees should be directed to the Property Consultant.”

Some residents also appear to be unaware of the requirement to remove grills from decks. This requirement was put in place last year as mandated by our insurance company. Fines are being imposed for grills on decks; and since a more than reasonable length of time has passed, fines may be increased in the very near future.

As always, some residents persist in failing to pick up their dogs’ waste. This is not only unsanitary but also very inconsiderate of the other residents of Bentley Parc. Once again, please pick up after your dogs. Additionally, some residents have been allowing their dogs to leave waste on the property of the church next door. We strive to be considerate neighbors, so please pick up your dogs’ waste on our neighbor’s property.

MINUTES: The minutes from the January meeting have been published on the website. Read them to know what your board is doing!

DUMPSTERS: Boxes not broken down and unacceptable items continue to be deposited in the dumpsters. Cameras will be installed at the dumpsters, and individuals found to be in violation of stated policy will be fined.

DOGS: The problem of dog owners not picking up their dogs’ waste has persisted in Bentley Parc. Some dogs are being walked off-leash. Please pick up after your dog, and remember that dogs must never be off-leash outside of their homes. 

LITTER: Please remember to pick up all litter, especially cigarette butts, and dispose of it properly. Help keep our home clean.

NOISE: Recently there have been complaints about loud TVs and sound systems. Please be considerate of your neighbors.

Look for a new Letter from the President to be in your email soon.

Anyone needing help moving a grill from the deck should contact Jennifer Heatwole. Grills may be used 10 feet out from the building. They may not be used in garages or underneath decks. No cooking of any kind may be done on decks. Grills not removed from decks by November 1 will incur a fine.

The minutes from Monday’s board meeting have been published on the website and added to the archive. Plan to fail or fail to plan.  

 That’s a familiar saying that could apply to our community. As volunteers to our HOA board we are committed to maintaining and improving our homes. Not to mention growing our investment.

I am impressed how the board members and Chris (property consultant) have stretched our dues to cover typical monthly expenses. However our community has aged and there is upkeep that’s far from typical. 

Our asphalt drive, swimming pool and landscaping expenses need to be planned for. Failure to do so has negative consequences to everyone's property values. 

True we have reserves but that figure hasn’t grown and remains stagnant. The only options are to raise HOA dues or assessments for these projects. Borrowing money to cover the costs plus the interest is fiscally the same. 

If anyone has any suggestions please share ideas. I would rather pay extra monthly rather than an assessment. However everyone has a say. We need a plan going forward and please don’t shoot the messenger. 

Recently our financials were shared with me.  Making unpopular decisions isn’t easy but I encourage everyone to attend HOA meetings to hear what I am hearing. 

Obviously upkeep must be prioritized and costs investigated extensively. Just like everyone’s household, saving for a rainy day is the goal. Let’s plan and be in a better position when the storm clouds roll in. 

Thank you,

Jennifer Heatwole, President

Bentley Parc HOA 

Look for a new Letter from the President to be in your email soon.

Anyone needing help moving a grill from the deck should contact Jennifer Heatwole. Grills may be used 10 feet out from the building. They may not be used in garages or underneath decks. No cooking of any kind may be done on decks. Grills not removed from decks by November 1 will incur a fine.

The minutes from Monday’s board meeting have been published on the website and added to the archive. 

We are planning a community gathering before the next HOA meeting on Monday, October 18 from 5:30 to 6:30 pm in the pavilion.  All residents and homeowners are welcome to come and bring a shareable appetizer. Beverages will not be furnished, so bring the beverage of your choice. If you are interested in attending, please respond to Jane Murphy by email (janecmurphy18@gmail.com) or call or text to 423-647-4884. If there is no answer, please leave a voicemail.

Some homeowners have expressed interest in having the minutes of the HOA meetings emailed to them individually instead of reading them on the Bentley Parc website. Anyone interested in email minutes should contact Jane Murphy, using the contact information above, to be included in a group email. Minutes will only be emailed to those expressing interest. They will continue to be posted on the website and included in the online archive.

The pool will close for the season on Friday, October 1.

Vehicles have been parking on the main access roads, potentially hindering emergency vehicles. Vehicles have also been parking behind parked cars, causing congestion in the parking areas. All vehicles beyond the allotted parking spaces for any unit should use the overflow parking at the pool/pavilion.

Please break down boxes when taking them to the dumpsters and put all waste inside the dumpsters. Waste left outside of the dumpsters is not picked up by the city.

McClain’s Pest Control conducted the annual termite inspection on Tuesday, September 21. There were some landscaped spots that were identified for treatment, and they will return Friday morning to treat those areas.

Remember the Meet-and-Greet with the new president and board at the pavilion this Monday, September 20, at 6:00 pm. It will be followed by our regular September meeting at 6:30 pm. All homeowners are welcome and encouraged to attend.

In addition to the minutes from the Annual All-Homeowners HOA meeting in August, minutes from the two called meetings that have been held since are published under the HOA Minutes tab. Visit the website to see the new board, officers, and new ideas being considered for our home.

Greetings to the homeowners at Bentley Parc. I want to introduce myself as the new HOA president. I moved to the complex in May and have met many of my neighbors, either walking my two Boston Terriers or at the pool this summer. I’m looking forward to meeting all my neighbors. Hopefully, this will happen at our upcoming HOA meeting Monday, September 20. My plan is to be at the pavilion at 6:00 pm for a meet-and-greet. We will then start our HOA meeting at 6:30 pm. 

Best,

Jennifer Heatwole, #113

Meeting Agenda: 

• Opening

• Minutes of the previous meetings (regular and called)

• Financial Report

• Maintenance Report

• Other Business / Homeowner Concerns

• Adjourn

Absolutely no pets of any kind are allowed in the pool, pool area, or pavilion (since it is open to the pool area) at any time.

Our insurance company is adamant that there be no grilling or cooking of any kind on decks. We realize that this is distressful to many of our residents; however, the risk of unintended fires is too great to allow this practice to continue. There is a pdf attached to the email that directed you to this news from the Tennessee Fire Marshal’s Office that will, hopefully, provide some clarity to the situation.

The officers of the 2021-2022 board are: President--Jennifer Heatwole, Vice President--Drew Bacon, Secretary--Jane Murphy, Treasurer--John Phillips. Contact information is available on The Board tab on the website.

Per the new insurance company: No grilling or cooking of any kind may be done on the decks. Grills may no longer be stored on decks. This determination was made based on the age of the property and the condition of the decks. Grills may be used at a distance of 12 feet or farther from the buildings, either out from the garage or in the parking space in front of the building. The charcoal grills near the creek remain available. Please clean those grills after use.

The safety equipment at the pool is for safety/lifesaving use ONLY. It is not a pool toy, and children must not be allowed to play with it. It has been damaged, necessitating a replacement. The new one has again been used as a toy. 

Please check for and repair water leaks, dripping faucets, and running commodes. The water bill comes from your HOA fee and is a significant expense. With a lower water bill, more could be done with HOA fees to benefit the community. 

Yet another reminder to please pick up after your dog. Some people still are not complying with this simple courtesy.